Meet your Digital Capture and Proposal Team
A fractional team, run by a human Strategist and staffed by Digital Employees who monitor, screen, match you with teaming partners, and pursue the grants and contracts you can't afford to miss. You're still staffing the gap. Just differently. Fill roles you can't afford to hire, or can't find the people for.
Get 5 Live Opportunities
A Digital Employee scans your sector's sources and returns 5 scored grants or contracts, matched to your mission.
Request received.
Your 5 scored opportunities are being pulled now. Expect them within two business days.
Here's what shows up first
Every Opportunity Scored, Not Guessed At
Cassie scores every opportunity out of 10 across four weighted dimensions before it reaches you. Every pursue-or-pass call is recorded with its score, not remembered.
Threshold Scale
A pass is logged, not discarded. If your priorities shift, it's still there.
Weighted Scorecard
Decision recorded, not remembered.
Status labels
Open / rolling. Monitor for next cycle. Confirm process directly with the funder.
What gets cut
Small local grants where the paperwork outweighs the award. If the return doesn't justify the effort, it doesn't make the list.
What gets added
Strategic initiatives worth investigating that aren't open opportunities yet, listed separately from the scored set.
You Don't Have a Writing Problem. You Have a Finding Problem.
> last checked 12 days ago
> 1 of 6 sources reviewed
> 0 opportunities found
> checked this morning
> 6 of 6 sources reviewed
> 3 opportunities found, scored
Pursue-or-pass calls stay informal, and by the time an opportunity spreads by word of mouth, everyone else already has it too.
> 3 OF 9 PEERS IN YOUR SECTOR ALREADY MOBILIZED_
A Capture Team That Never Stops Scanning
Six Digital Employees move every opportunity from first signal to a routed decision. Nothing stalls between them, and nothing depends on you remembering to check.
Capture Team
6 stages · flag to outcomeStage 1
Monitor & Capture
Chet
Scanning federal, state, and foundation sources, every day.
Stage 2
Screen & Vet
Kyle
Assessing against your eligibility and priorities.
Stage 3
Score & Prioritize
Cassie
Fit, funding, timeline, strategic value.
Stage 4
Match & Team
[TEAMING_DE]
Candidate primes, subs, and institutional partners, shortlisted per opportunity.
Stage 5
Circulate & Route
Ben
Delivered to the right person, ready to act on.
Stage 6
Track & Close the Loop
Kipp
Logged from flag to outcome.
Proposal Team
7 roles · picks up what Capture routesOnce you decide to pursue, seven Digital Employees carry the opportunity to a submission-ready draft, and every one of them reports to your Strategist.
No Role Is Displaced. Every Digital Employee Reports to a Person.
A staffing resource for your team, not a replacement for it. The judgment, the relationships, and the approvals stay human.
Human
Capture SME
Strategy, funder relations, go/no-go approval, and leadership.
Human
Proposal SME
Strategy, win-theme approval, and leadership on live pursuits.
Human
Strategist
Runs the day-to-day across both Capture and Proposal.
Human
Strategist
Runs the day-to-day across both Capture and Proposal.
Digital · 6
Capture Team
Monitoring, screening, scoring, and matching opportunities to partners.
Digital · 7
Proposal Team
Research, drafting, compliance, and review.
What Changes Once You're Not Searching Manually
A single triage queue
All sources monitored continuously, with screening SLAs.
A funder eligibility checklist
Criteria per funder, plus a master application framework.
A central grant repository
Past submissions and boilerplate in one system, not scattered inboxes.
Some Opportunities Need a Partner, Not Just a Score
[TEAMING_DE] reads every scored opportunity for partnership signals: set-aside requirements, mentor-protege eligibility, cost-share obligations, letters of support, required institutional partners, and past-performance thresholds your org can't clear alone. Every match includes the gap direction, whether you're the prime looking for subs, or the sub looking for a prime.
GAP DETECTED
Requires IHE Partner
CANDIDATE PARTNERS
Northgate State University
R1 research institution, active NSF infrastructure awards, no overlap with your service area.
Bright Path Community College
Existing workforce pipeline, complementary scope, not competing.
Delta Regional Alliance
Nonprofit consortium, prior grant management history, covers the cost-share requirement.
No partner is contacted by a Digital Employee. Your Strategist approves every introduction.
The 6-Month Delivery Framework
Months 1–3
Onboarding (First 90 Days)
- Days 1–45: deploy the Capture Team
- Days 46–90: onboard Proposal drafting and review
Months 4–6
Probationary Period (Next 90 Days)
Prove ROI on live opportunities found, pursued, and submitted.
Ongoing
Long-Term Transition
Flexible Digital Employee Management Subscription.
The Full Roster
Capture Team
| Digital Employee | Stage | Key Deliverable |
|---|---|---|
| Chet | Stage 1 · Monitor & Capture | Scanning federal, state, and foundation sources, every day. |
| Kyle | Stage 2 · Screen & Vet | Assessing against your eligibility and priorities. |
| Cassie | Stage 3 · Score & Prioritize | Fit, funding, timeline, strategic value. |
| [TEAMING_DE] | Stage 4 · Match & Team | Candidate primes, subs, and institutional partners, shortlisted per opportunity. |
| Ben | Stage 5 · Circulate & Route | Delivered to the right person, ready to act on. |
| Kipp | Stage 6 · Track & Close the Loop | Logged from flag to outcome. |
Proposal Team
| Digital Employee | Operational Role | Key Deliverable |
|---|---|---|
| Maya Ross | Proposal Engine Lead | Coordinates research, writing, strategy, and QA. |
| Porter Nash | Proposal Strategist | Win themes and competitive positioning. |
| Chase Holloway | Proposal Researcher | Sponsor intelligence and Go/No-Go briefs. |
| Priya Mehta | Proposal Analyst | Capability fit scoring and the compliance matrix. |
| Quinn Mercer | Proposal Writer | Submission-ready draft generation. |
| Diego Reyes | Proposal Reviewer | Runs Red and Gold Team reviews. |
| Nora Ellis | Published Research Writer | Checks every cited claim against the Proof Points DB before Gold Team. |
Questions
How is this different from hiring a grant writer or capture manager?
A single hire covers one role. This is a fractional team: a human Strategist plus six Capture Digital Employees and seven Proposal Digital Employees, covering monitoring, scoring, matching, research, compliance, drafting, and review together.
Do we need an existing capture or proposal process already in place?
No. This is built for organizations without a dedicated capture or proposal function, where the work has been getting done informally or not at all.
Are we still involved in decisions, or does the team run on its own?
You are still staffing the gap, just differently. Go/no-go calls, funder relationships, and final approval stay with your team and your Strategist. No Digital Employee submits anything without a person signing off.
What does the human Strategist actually do?
The Strategist manages the full roster, both Capture and Proposal Digital Employees, and is your point of accountability for the engagement.
What if we're not sure which organization type fits us?
Pick the closest one, or Other. We will confirm the right sourcing approach before your first opportunity list goes out.
Do you help us find teaming partners?
Yes. [TEAMING_DE] reads every scored opportunity for partnership signals, set-asides, mentor-protege eligibility, cost-share obligations, and required institutional partners, then returns a shortlist of candidates with a fit rationale for each. Outreach is drafted but never sent automatically. Your Strategist approves every introduction. We do not broker the partnership or take a fee on it.
How are opportunities scored?
Every opportunity is scored out of 10 across four weighted dimensions: Fit, Funding Size, Timeline, and Strategic Value. A score of 8.0 or higher is a Pursue. 6.5 to 7.9 is Monitor Next Cycle. Below 6.5 is a Pass, logged but not discarded.
Get 5 Live Opportunities
A Digital Employee scans your sector's sources and returns 5 scored grants or contracts, matched to your mission.
Request received.
Your 5 scored opportunities are being pulled now. Expect them within two business days.